Finance

Hire a Remote Bookkeeper

A bookkeeper keeps your day-to-day financial records accurate, recording transactions, reconciling accounts, and making sure your books are always ready when someone needs them.

Key takeaways
A bookkeeper handles the daily record keeping, covering transactions, reconciliations, invoices, expenses, and keeping your accounting software current.
Accurate books are what make everything else in finance possible, including your month-end close, your tax filings, and any decision based on the numbers.
The work is continuous rather than periodic, which is why founders who do it themselves tend to fall behind and then spend weekends catching up.
Most companies feel the difference within the first month, because reconciliation backlogs are usually the thing holding up the rest of finance.

What the role does

A bookkeeper records what happens to your money and makes sure the records match reality. They enter and categorize transactions, reconcile bank and card accounts, raise and chase invoices, process supplier bills and expenses, and keep your accounting software tidy. When your accountant asks for something at month-end or year-end, the bookkeeper is the reason it is already there.

When a company needs one

Most companies bring in a bookkeeper when the founder or office manager is doing the books in the evenings and it keeps slipping. It is also the right hire when your accountant spends billable hours cleaning up records before they can do the work you are actually paying them for.

Your reconciliations are weeks or months behind
The founder does the books at the weekend
Your accountant charges you to tidy up before every close
Invoices go out late and nobody chases them
Expense receipts pile up and get sorted in a panic

What Growthbuddy looks for

We look for people who are careful with detail and comfortable saying when something looks wrong. They should know their way around accounting software, reconcile properly rather than force a balance, and communicate clearly when they need information from your team. The strongest candidates have cleaned up a messy set of books before. We only shortlist people we would be happy to have representing our own business.

2+ years
Typical experience level
of specialists we place

Core skills

Bank reconciliationAccounts payable and receivableTransaction categorizationInvoice managementExpense processingAccounting softwareSpreadsheet fluencyRecord keeping

Our vetting approach

1

Screening call

A 30 minute conversation covering the books they have kept, the software they know, and how carefully they describe their process.

2

Practical assessment

A three hour exercise on a real reconciliation and categorization scenario, so we see how they handle detail and spot discrepancies.

3

In-depth interview

A 60 to 90 minute session on their judgment and accuracy, with communication and culture fit assessed throughout.

Example responsibilities

Record and categorize daily transactions accurately
Reconcile bank, card, and payment platform accounts
Raise customer invoices and chase outstanding payments
Process supplier bills and staff expenses
Keep your accounting software clean and current
Prepare the records your accountant needs for close and filing

The working model

You get a dedicated remote bookkeeper working inside your own accounting software with the access you grant, following your team's process and month-end rhythm. Growthbuddy handles the search, the vetting, the employment, and the ongoing coaching.

Why hire remote talent

Bookkeeping runs entirely inside cloud accounting software, which makes it one of the most naturally remote roles in any business. Hiring beyond your own city gives you experienced bookkeepers at well below the cost of a local hire or a bookkeeping firm.

What it costs

You pay a simple monthly rate for a dedicated bookkeeper, which is usually less than what a firm charges for a fraction of the attention. There is no recruitment fee and no long contract, and our pricing page has the detail.

See full pricing →

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Frequently asked questions

How quickly can I have a bookkeeper working with my team?
We usually introduce you to two or three vetted candidates within three weeks of our first call. After that, timing depends on how quickly you can interview and how much notice your chosen person needs to give.
How do you vet bookkeepers?
Every candidate goes through a 30 minute screening call, a three hour practical assessment on a real reconciliation and categorization scenario, and an interview of 60 to 90 minutes. We assess accuracy, communication, and culture fit throughout. You only meet the two or three people who come through all of it.
What access will they need to our accounts?
Access is entirely in your hands. Most clients grant read and entry access to their accounting software and view-only bank feeds, which is enough for the job. You decide what they can see and you can change it at any time.
Will they know our accounting software?
Tell us which platform you use at the first call and we will screen for it. Most experienced bookkeepers work across the main cloud platforms and pick up an unfamiliar one within a couple of weeks, since the underlying discipline is the same.
How is this different from hiring an accountant?
A bookkeeper keeps the daily records accurate. An accountant closes the month, prepares statements, and handles compliance and filings. Many companies have both, with the bookkeeper doing the continuous work and the accountant doing the periodic work.
Can they work with our existing accountant?
Yes, and that combination works well. Your bookkeeper keeps the records in order so your accountant spends their time on advice and compliance rather than on tidying up, which usually reduces what you pay them.
What happens if the person turns out to be the wrong fit?
We replace them, and you stop paying in the meantime. Because financial records are involved, we handle any transition carefully so nothing is left half-finished.
Is two years enough for someone handling our books?
It is, provided they reconcile properly and speak up when something looks wrong. Those two habits show up fast in the practical assessment, where we hand over a messy set of records and watch how they work through it. The 60 to 90 minute in-depth interview then covers how they handle a month-end when information is missing.

Final thoughts

Everything else in finance depends on the books being right. A bookkeeper who stays on top of them means you never have to reconstruct a quarter from memory. Want help finding one? Talk to us

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Hire your next Bookkeeper now

Tell us what you need. We'll hand-pick the shortlist, and stay with you after the hire.

No upfront feePay only while they stayReplacement guaranteed