The Best Collaboration Tools For Remote Teams In 2025

When you’re running a remote team, the right collaboration tools make the difference between smooth workflows and constant headaches. Over time, we’ve tried a bunch of tools ourselves, and we’ve also kept an eye on what’s out there, looking for the ones that actually help remote teams communicate better, stay productive, and get work done without the usual chaos.

Admittedly, this isn’t a “best of all time” list. It’s our take on six tools that cover different needs and that we think do a solid job. Some we’ve used hands-on, others we’ve seen perform well across remote teams. Our goal is to help you find tools that fit your remote team’s rhythm, whatever your setup looks like.

So, here are some of the best collaboration tools for remote teams that are worth checking out. Below, we cover:

1. Notion

2. Fathom

3. Slack

4. Quantive

5. Glean

6. Tuple

6 Remote Collaboration Tools Worth Adding to Your Stack

1. Notion

Notion is a widely used and well-loved workspace tool that blends documents, wikis, task management, and databases into one interface. It’s incredibly flexible – you can use it to plan projects, write meeting notes, build internal wikis, or even manage your hiring pipeline. At GrowthBuddy, we’ve used Notion since day one to organise everything from team processes to onboarding docs, and it’s been a solid home for our internal knowledge. 

Notion is excellent if you value clean design, customisation, and having all your thinking, planning, and tracking in one place. It works exceptionally well for startups and fast-moving teams who want a tool that adapts to their workflow, not the other way around.

Pricing is straightforward. There’s a generous free plan for individuals, and paid plans start at $8 per user / month for teams. The Enterprise plan comes with custom pricing for larger organisations that need advanced controls.

2. Fathom

Fathom is a meeting assistant that records, transcribes, and summarises your Zoom, Google Meet, or Microsoft Teams calls. It captures key moments, lets you tag action items live, and can send instant follow-ups to your inbox or CRM. It’s especially handy for interviews, sales calls, internal meetings, or any conversation where you don’t want to be distracted by note-taking.

It’s free for individuals with no time limit or cap on recordings, making it one of this space's more generous tools. There’s also a business plan with admin controls and collaboration features for larger teams.

At GrowthBuddy, we originally used tl;dv to record interviews and internal meetings. While we genuinely liked tl;dv, we eventually shifted to Fathom because it gave us a better overall experience and more valuable features without the price tag.

3. Slack

Slack is a personal favourite of ours. It’s our default workspace for communication – quick huddles, async updates, team channels, and timely reminders for team occasions. What makes it easy to stick with is how lightweight it feels to use, with faster replies, searchable threads, and handy commands like /remind and /giphy that make routine interactions a bit smoother. It also plays nicely with tools like Google Calendar, Notion, and others, so you're not constantly jumping between tabs.

We’ve found the free plan works well for smaller teams; it gives you most of what you need to stay connected. Paid plans start at $7.25/user/month if you need more message history or admin-level features.

4. Quantive

Quantive StrategyAI is a strategy execution platform designed to help you connect your company’s goals with what your teams are actually doing. If you’re working in a mid-size or larger organisation and are responsible for strategic planning and execution, this tool helps track whether the initiatives you're prioritising are driving outcomes.

Quantive connects high-level goals with day-to-day work, integrates with tools like Jira, Salesforce, and Slack, and uses AI to flag when things aren’t going to plan. You also get suggestions on what might be off and where to course-correct, which is helpful if you're managing complex initiatives across multiple teams. For example, suppose you’re a CEO or CSO rolling out a company-wide strategy and want every team aligned around shared metrics. In that case, it can help you maintain that visibility and control without manually chasing updates.

The base plan for Quantive starts at $9/user/month and includes planning, tracking, and reporting, making it a solid option for teams that need better visibility and accountability across departments.

5. Glean

Glean is an AI-powered enterprise search tool designed to help teams find internal information faster across tools like Slack, Google Drive, Notion, Jira, and more. Instead of digging through multiple platforms, you can use Glean to surface relevant files, messages, and documents in one place. It’s permission-aware, so results are personalised and secure, and it can also generate summaries, highlight internal experts, and suggest helpful context around what you're searching for.

It’s particularly useful for larger, distributed teams with a sprawling tool stack, where time often gets wasted just trying to locate the correct doc or past decision. Glean cuts down that friction. We haven’t used it ourselves at GrowthBuddy since we’re a small team and don’t run into that issue often, but for bigger orgs, it seems to solve a real problem.

Pricing isn’t public, but our research suggests that the median buyer spends around $67,000/year. Some teams pay as little as $24,000, while others go north of $170,000, depending on company size and usage.

6. Tuple

Tuple might just be the tool you didn’t know you needed if your dev team works remotely. It’s purpose-built for remote pair programming and gives developers a collaboration experience that closely mimics the feel of working side-by-side, with shared screens, keyboard control and built-in audio and video.

What sets it apart from tools like Zoom or Meet is the developer-first experience: both users can control the screen simultaneously, annotate as they go, and work with low-latency performance that doesn’t interrupt flow. It’s built to make pairing feel natural, not forced.

Tuple operates on a subscription model, with monthly plans starting at $35 per user. While it doesn't offer a free tier, many developers find the investment worthwhile as it’s a focused tool with a specific job, and it does that job really, really well.

Conclusion

So, that was our list of some of the best collaboration tools for remote teams – ones we’ve either used ourselves or genuinely believe more teams should be paying attention to. Whether it’s for better alignment, faster communication, or just making everyday work a little smoother, each tool plays a role in helping remote teams work like they’re in the same room.

At GrowthBuddy, we work with remote-first companies every day to help them build high-performing teams that don’t just function remotely but actually thrive. If you’re scaling a remote team and want talent that can plug in seamlessly and contribute from day one, we’d love to help!